Why Microsoft Teams is a game changer
- 6th May 2019
- Posted by: Mark Dodds
- Category: Technology
The modern team doesn’t have to be based in the same office – or even the same country. Flexible working is now an expectation rather than a perk, and 77% of workers say they actually get more done when they’re out of the office.
This new, digital way of life is brilliant in lots of ways, but with so many people working remotely it can be a challenge to keep track of who’s doing what.
Enter Microsoft Teams, a chat and collaboration platform that’s part of the wildly popular Oﬃce 365 suite
Teams was created to embrace all the wonderful things about the digital revolution and make it easier than ever for groups of people to collaborate on tasks. It integrates seamlessly with other Microsoft services and comes free with an Office 365 subscription package, so there’s no need to worry about additional costs.
Why Microsoft Teams is a game changer
The software combines a chat function with voice and video calls, along with the ability to collaborate on files and projects on the go. It enables users to set up chatrooms for different teams and workflows, with clearly threaded conversations and updates.
If you’re thinking “So far, how is this different to a WhatsApp group”, think again. Teams is much more than a chat hub because it has been specifically built to work in tandem with the rest of the Office 365 suite.
Any document you need from Word, Excel, One- Note, PowerPoint etc. can be instantly shared between core team members and stored remotely in the cloud. All edits, comments, and updates happen in real time, so there’s no more searching for notes or trying to find out who last had access to that all-important document.
Microsoft Teams is all about helping people work together to achieve their goals. It gives users the power to storm through projects and plans without having to be tied to their desks, updating and checking things off as they go.
Some of our favourite Microsoft Teams features
Schedule and hold conference calls, webchats and message streams with anyone you like, both inside and outside of your organisation. You can share files, desktops and even organise instant transcription and minutes, so all your important notes and actions are recorded and sent to everyone concerned.
Gone are the days when we had to worry about how many people can squeeze into the boardroom. With live broadcasts it’s easy to hold seminars, deliver training and make announcements to up to 10,000 people at a time.
The central point where all teamwork is recorded, Conversations are established using @mentions in a similar way to Twitter and Instagram. Users can easily see conversations and workflows they’ve been tagged in, along with colour coded highlights to show the importance of each task. GIFS, “likes” and emojis are also used to add emphasis and echo familiar social media apps.
Teams and Channels
Add team members to specific groups and assign people to tasks with just a few clicks. Each team has its own subsections, known as Channels, and there can be multiple Channels relating to different tasks within every team.
Create, upload, share and edit files all from the home screen, with full access to all the main Office apps. Team discussions can be quickly established according to different files, with everything neatly contained in easy to read threads.
We think Microsoft Teams is amazing and will totally transform how a business collaborates. It’s such a powerful tool for today’s diverse and flexible workplace. If you’re reading this blog and you haven’t already discovered its collaboration enhancing powers we would recommend you do. The cherry on the icing on the cake is that Microsoft Teams is totally free to existing Office 365 customers.
We’ve written a brand new guide to help you get the most out of it…