Infographic – Where’s your business data kept, and is it safe?

We often talk about cyber security and the need to make sure your systems secure.

But one thing that people often forget is the actual data sitting in your company’s IT systems.

The vast majority of cyber security breaches are designed to encrypt corporate data.  And as more are happening every day, governments all over the world are tightening up their data protection legislation. This has already happened here with the GDPR, and it’s more important than ever before to make sure your data is properly stored.

Some of the most common places data is kept include:

Cloud services have become a lot more common even if people don’t think they are using it. E-mail is a perfect example of this and is a common location for company data to be stored. Businesses will tend to have lots of information on employees – this needs to be very secure.

Desktop and laptops tend to have important data stored on them. It’s important to have some form of encryption on these devices so if ever it fell into the wrong hands there is a low chance the data would be accessed.

Portable storage devices like memory cards and USBs. These are easy to lose, which is a nightmare if they end up in the wrong hands. Ypu should restrict their use or even a total ban within your business.

On-premise servers, which commonly include file sharing, printers and directories. They may be secured well with latest software etc, but it’s important to ensure they’re physically secure, locked away and can only be accessed by approved personnel.

Third party suppliers: many companies have a constant flow of suppliers and partners, and that means data is often transferred to third party organisations. If you don’t have an NDA and clear data protection procedures in place, you’re at risk of data loss and a huge GDPR fine.


Here’s our handy infographic on all of the main locations where your company may be storing data.


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